Monday, March 17, 2025 - MAITE, Guam

On the second day of the Guam NOC OSEP Management inSporting Organizations course, activities began with a Kahoot! quiz, designedto recap and evaluate the material covered during the initial session.Participants from the National Federations showcased their assigned tasks bypresenting diagrams of their reporting structures and summarizing theirschedules of events for the quadrennial period.

The session progressed as RME Joey Miranda III introduced Module 3, which focused on Public Relations and Marketing. Through groupexercise, attendees explored key topics such as brand identity, strategies toincrease sport participation, achieving sustainable growth, promoting a positive image, enhancing brand exposure, engaging stakeholders, and securingfunding. Participants exchanged best practices and shared the strategies theyhave implemented or plan to introduce within their sporting organizations.

In preparation for their upcoming presentations to the GNOC Board, the group engaged in a SWOT analysis exercise. Participants weredivided into groups, with each group tasked to examine their NationalFederation’s Strengths, Weaknesses, Opportunities, and Threats. Following theinitial brainstorming session, groups had additional time to expand theirlists. The outcomes of the exercise were then reviewed and collectivelydiscussed among participants.

RME Tara Tydingco skillfully facilitated a session onfinancial management tailored for National Federations. The discussionemphasized the vital connection between financial planning and strategic goals,highlighting how well-structured budgets serve as the foundation for achievinglong-term objectives. Through a dynamic group exercise, participants exploredthe practical aspects of aligning their budgets with their strategic plans. Keytopics included identifying major events and activities that should beprioritized in their budgets, as well as defining the characteristics of aneffective Treasurer. The discussion also covered the potential ramifications offinancial mismanagement, shedding light on the risks and responsibilitiesinherent in managing funds.

In addition to the group activity, the session delveddeeply into the review and analysis of National Federation budgets.Participants examined the processes for financial reporting, emphasizing theimportance of transparency and accuracy in monthly and annual reports. Thediscussion further encompassed the specific requirements for non-profitorganizations as mandated by the Department of Revenue and Taxation. Thisincluded compliance with regulations and the submission of necessarydocumentation, ensuring that the financial practices of each Federation alignwith legal and ethical standards.

Under the facilitation of RME Melanie Torre, participantsdove into the Event and Facility Management segment of the course, which waspart of Module 5 in the OSEP MISO training. This module provided an in-depthfocus on critical topics such as event management, facility management,customer service, and the art of hosting successful competitions. The sessionaimed to equip participants with the necessary skills to refine theirpresentations and align them with their 2025-2028 quadrennial strategic plans.

One of the primary activities involved NationalFederations (NFs) mapping out their quadrennial games schedules, whichencompassed local, regional, and international events. Using these schedules,participants analyzed the types of competitions their organizations aspired tohost during the quadrennial cycle, while reflecting on past hostingexperiences. The discussion also explored important considerations for eventhosting, such as logistical challenges, stakeholder engagement, and resourceallocation, ensuring a comprehensive understanding of the implications andresponsibilities involved.

A key component of the session was an open forum whereeach National Federation candidly shared their unique experiences andchallenges concerning facilities for practice and competition. Topics ofdiscussion included the identification and assessment of risks, the formulationand implementation of strategies to mitigate these risks, and the ongoingevaluation of the effectiveness of these measures. Participants exchangedvaluable insights and best practices, fostering a collaborative environmentthat promoted a deeper understanding of each organization’s circumstances andopportunities for improvement.

The day concluded with a recap of the key activities and discussions, followed by a preview of the schedule for the next session. Theevening wrap-up allowed participants to reflect on their learning and preparefor the upcoming topics in the training series.

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